QuickBooks vs Xero: Which Bookkeeping Software Is Best for You?
Choosing the right bookkeeping software is one of the most important financial decisions a small business can make. Two of the most popular cloud-based options are QuickBooks Online and Xero – but which one is right for you?
Download Our Free Brochure →In this comparison, we break down the key differences in pricing, features, usability, and support to help you decide.
Overview of QuickBooks Online
QuickBooks Online is a widely used cloud accounting platform by Intuit, offering extensive features for invoicing, reporting, payroll, and more. It is the dominant choice among U.S.-based small businesses.
Overview of Xero
Xero is a cloud accounting platform originally from New Zealand, known for its clean interface and strong international support. It’s favored by startups, freelancers, and global teams.
Feature Comparison: QuickBooks vs Xero
Ease of Use
QuickBooks has a more complex dashboard with deeper features, while Xero is easier for beginners.
Invoicing
Both offer customizable invoicing, recurring invoices, and reminders. Xero offers more template flexibility.
Bank Reconciliation
Both support automated reconciliation. Xero’s feed setup is slightly simpler.
Reporting
QuickBooks has more advanced built-in reports. Xero’s reports are customizable but fewer out of the box.
Integrations
QuickBooks integrates with 750+ apps. Xero integrates with 1,000+ apps, particularly useful for global operations.
Mobile App
Both apps are user-friendly. Xero’s app tends to have higher user ratings for simplicity.
Multi-Currency
QuickBooks only offers multi-currency on advanced plans. Xero includes it in standard plans.
Pricing
QuickBooks plans range from $30 to $200/month
- Xero plans range from $13 to $70/month
- Xero includes unlimited users; QuickBooks charges per user after one
When to Choose QuickBooks
- You need robust reporting tools
- You work with U.S.-based accountants
- Your business requires advanced payroll or inventory tools
- You’re using QuickBooks Desktop and want to transition
When to Choose Xero
- You prefer a cleaner interface and quick setup
- You work internationally or need multi-currency
- You want unlimited users included
- You use software outside the QuickBooks ecosystem
Test Case
A small tech consultancy operating in the U.S. and UK switched from QuickBooks to Xero due to multi-currency needs and better collaboration tools. With our help, the migration was completed in 48 hours with no data loss. The client now handles billing and reconciliations more efficiently across both countries.
Still not sure which platform to choose?
We’ve helped hundreds of businesses select and set up the right bookkeeping software. Whether you use QuickBooks, Xero, or something else, we’ll make sure your books are clean and current — without the stress.
Schedule your free bookkeeping consultation at www.remotebooksonline.com
FAQs
Can I switch from QuickBooks to Xero or vice versa?
Yes. We offer complete migration services and ensure your records transfer accurately.
Is Xero or QuickBooks better for international businesses?
Xero has stronger multi-currency and international support, making it ideal for global operations.
Do I need to know accounting to use either platform?
No, but both have learning curves. Working with a bookkeeper ensures accuracy and saves time.
