QuickBooks vs RemoteBooksOnline: Which Is Right for Your Business?
When managing your small business finances, choosing the right solution can make a major difference in time, accuracy, and peace of mind. Here’s how QuickBooks, a do-it-yourself accounting software, compares to RemoteBooksOnline, a full-service remote bookkeeping provider.
Download Our Free Brochure →Feature Comparison: QuickBooks vs RemoteBooksOnline
| Feature | QuickBooks | RemoteBooksOnline |
|---|---|---|
| Software Setup Required | Yes – software, accounts, categories | No – service is fully managed |
| Ongoing Bookkeeping | DIY or hire help hourly | Included in plan (monthly service only) |
| Pricing Model | Monthly fee + hourly/bookkeeper fees | Flat rate – $150/month (monthly only) |
| Certified Bookkeepers | Optional via ProAdvisor directory | Included – globally trained team |
| Catch-Up Bookkeeping | Third-party service | Add-on Service, not included |
| Monthly Financial Reports | Manual or add-on | Delivered monthly |
| Tax-Ready Financials | Requires setup | Included in monthly plan |
| Contracts/Setup Fees | No contracts, fees may apply for services | No contracts, no setup fees |
| Software Access | Required | Not required – no subscription needed |
Pricing Breakdown
QuickBooks Online:
- $30–$90/month for software
- $50–$150/hour for bookkeeping assistance (if outsourced)
RemoteBooksOnline:
- $150/month flat rate
- Catch-up work available separately
- No hourly billing, no contracts
- No QuickBooks subscription provided
Note: RemoteBooksOnline works behind the scenes using accounting software, but customers do not need to purchase or manage it themselves.
Who Should Use What?
QuickBooks Might Be Best For:
- Business owners who prefer DIY bookkeeping
- Companies with in-house accounting staff
- Those already familiar with accounting platforms
RemoteBooksOnline Might Be Best For:
- Solo founders or small teams
- Businesses looking to offload bookkeeping
- CPAs or firms wanting white-label support
- Businesses that need monthly accuracy with minimal effort
Why RemoteBooksOnline May Be a Better Fit
Unlike software platforms, RemoteBooksOnline handles everything for you. There’s no setup, no learning curve, and no hidden fees. You’ll work with a dedicated bookkeeper who reconciles your books each month and sends you CPA-ready reports.
Real Test Case
Client: Maje Media LLC
Challenge: Needed to reconcile 12 months of books for taxes
Before RBO: Incomplete QuickBooks account, no updated records
After RBO:
- Delivered one year of reconciled books in 10 days
- Seamless transition to ongoing monthly service
- Owner now spends zero time on bookkeeping tasks
FAQs
Is RemoteBooksOnline a QuickBooks replacement?
Yes-for business owners who prefer a hands-off, fully managed solution. We use accounting software like QuickBooks in the backend, but you don’t need a subscription or account access.
Download Our Free Brochure →Do I need QuickBooks to use RBO?
No. Our team handles everything. You don’t need to install or manage any software.
Does RBO include a QuickBooks license?
No. We do not include a QuickBooks Online subscription as part of your plan.
Is catch-up bookkeeping included in the $150/month rate?
No. Catch-up or back bookkeeping is available as an add-on service. It’s quoted based on how many months need to be reconciled.
Is the team U.S.-based?
No. Our global team of experienced bookkeepers is trained in U.S. accounting standards and follows GAAP and IRS compliance protocols.
Do I need to sign a long-term contract?
No. There are no contracts or commitments. You can cancel anytime.
Final Takeaway
QuickBooks is a great tool-if you’re ready to invest time learning it or managing a bookkeeper. But for small business owners who just want their books handled, RemoteBooksOnline offers a more efficient alternative. Fixed pricing. Real experts. No software headaches.
