Is QuickBooks Online Right for Your Small Business in 2025?
QuickBooks Online (QBO) has become the go-to choice for small business bookkeeping – but is it still the best option as we head into 2025? For many entrepreneurs, the question isn’t just about features; it’s about simplicity, support, affordability, and fit. Here’s what you need to know.
Download Our Free Brochure →What Is QuickBooks Online?
QuickBooks Online is Intuit’s cloud-based accounting platform designed for small to mid-sized businesses. It allows you to manage invoices, expenses, payments, payroll, and more – from anywhere.
Pros of QuickBooks Online
- Cloud access from any device
- Integrates with banks, CRMs, payment gateways, and more
- Regular updates and automation features
- Scales with your business
Cons of QuickBooks Online
- Can be overwhelming for small business owners
- Monthly subscription costs can add up
- Setup and ongoing use require a learning curve
- Fixing errors or messy books can be complex
Is QuickBooks Online Right for Your Business?
Ask yourself:
- Do I need cloud access across devices?
- Do I plan to grow or need just basic functionality?
- Will I handle the books myself or outsource it?
- Do I need robust reporting or advanced features?
If you’re not sure, you’re not alone. Many businesses sign up for QBO and still need professional bookkeeping help to keep things accurate and compliant.
Alternatives to QuickBooks Online
- Xero – Known for ease of use and global functionality
- FreshBooks – Ideal for freelancers and smaller service-based businesses
- Zoho Books – Affordable and great for international teams
Choosing the right platform is important – but having a skilled bookkeeping team makes the real difference.
Real Test Case
A marketing agency signed up for QuickBooks Online in 2023 but didn’t update their books for over 9 months. When tax season arrived, they had unmatched balances, missing vendor payments, and disorganized reports. Our team cleaned up their entire file in 7 days – saving them from thousands in penalties.
Need help deciding if QuickBooks Online is the right fit?
Our expert bookkeepers work with QuickBooks, Xero, FreshBooks, and more. Whether you’re just getting started or need to clean up your books, we’ve got you covered.
Start your free bookkeeping consultation today: www.remotebooksonline.com
FAQs
Is QuickBooks Online better than QuickBooks Desktop?
It depends. QBO offers cloud access and continuous updates. Desktop may be better for businesses needing strong inventory or job costing features.
Download Our Free Brochure →How much does QuickBooks Online cost in 2025?
Most plans range from $30 to $200 per month depending on the tools and features selected.
Can I migrate from QuickBooks to a different platform?
Yes. We can handle full migrations to platforms like Xero or FreshBooks while keeping your data safe and accurate.
