Bookkeeping for Daycare and Childcare Providers
Running a daycare or childcare center involves more than just caring for kids – it means managing tuition payments, payroll, subsidies, licensing, and more. Bookkeeping often becomes a source of stress, especially during tax time or state audits.
Download Our Free Brochure →Outsourcing your daycare bookkeeping can reduce that stress, free up your time, and give you peace of mind.
Common Bookkeeping Challenges in Childcare
- Irregular income from tuition and subsidies
- Frequent staff changes and part-time payroll
- Licensing and grant reporting requirements
- Missed months of record-keeping
- Cash flow visibility issues
What Professional Bookkeeping Solves
- Categorizes tuition, subsidy, and grant income
- Tracks staff wages, taxes, and withholdings
- Reconciles accounts monthly
- Keeps books audit- and CPA-ready
- Helps you avoid penalties and disallowed expenses
Real Case Example
A home-based daycare was behind on 8 months of books and unsure how to report tuition and subsidy funds. We cleaned up their books in 5 days, categorized income correctly, and prepared year-end reports for licensing and tax purposes.
What’s Included
- Catch-up bookkeeping
- QuickBooks or Xero setup and support
- Payroll and expense categorization
- Monthly reports (P&L, balance sheet, cash flow)
- Year-end prep for tax filing or licensing audits
Call to Action
Whether you run a preschool or in-home daycare, accurate bookkeeping keeps your business healthy and compliant. Let our team do the numbers – so you can focus on what matters most.
Schedule Your Free Consultation
FAQs
What if I receive both tuition and government subsidies?
We track both accurately and prepare reports for tax and licensing requirements.
Do you help with daycare payroll too?
Yes, we categorize and track payroll, even for part-time or changing staff.
How quickly can you catch up my books?
Most catch-up jobs are completed in under a week, depending on how many months are missing.
